PRICING & INVENTORY

Price Book:
Consistent Pricing, Professional Quotes

Stop making up prices on the spot. Stop undercharging. Stop inconsistent quotes that confuse customers. Build a complete price book with all your services and parts. Create professional quotes in 30 seconds. Ensure every job is priced correctly and profitably.

The Problem: Inconsistent, Unprofitable Pricing

Most field service companies don’t have standardized pricing. Every quote is made up on the spot. This creates serious problems.

❌ What Happens Without a Price Book:

  • • Inconsistent pricing: Quote same job at $500 Monday, $800 Friday — confuses customers
  • • Undercharging: Forget to include all costs, leave money on table
  • • Slow quotes: Spend 20 minutes calculating prices for every quote
  • • Staff guessing: Different employees quote different prices for identical work
  • • Math errors: Manual calculation mistakes cost you money
  • • Lost profit margin: Don’t properly account for overhead and desired profit
  • • Can’t do quick quotes: Customer wants price over phone — you fumble and stall
  • • No inventory tracking: Run out of common parts, emergency orders cost extra

💸 The Financial Impact of Bad Pricing:

  • • Underpricing by 10-15%: Common when people guess without structured pricing
  • • Lost time: 15-20 minutes per quote = 3-5 hours per week wasted
  • • Customer confusion: Different prices for same work = trust issues
  • • Inventory waste: Over-ordering or emergency ordering costs 20-30% more
  • • Can’t scale: Business depends on owner’s pricing knowledge — can’t grow
A $500K/year company underpricing by 12%:

Losing $60,000 annually
That’s enough to hire another tech or give yourself a raise. Money you’re already earning but not keeping.

✅ RingJob’s Solution: Complete Price Book System

Build your master price book once. Every service, every part, every material — all with proper pricing that includes your costs, overhead, and profit margin. Create quotes by selecting items in 30 seconds. Prices consistent every time. Math automatic. Professional presentation. Track inventory so you never run out. Your pricing becomes a business asset, not guesswork.

How the Price Book System Works

1

Build Your Catalog

Add every service and part you offer. “Water Heater Installation,” “Drain Cleaning,” “Service Call Fee” — whatever you sell. Set prices with proper margin. Organize into categories. Build once, use forever.

2

Create Instant Quotes

Customer needs quote? Select items from price book, add quantities, done. System calculates totals and taxes automatically. 30 seconds from start to professional PDF quote. Fast enough to do while on phone with customer.

3

Consistent Pricing

Same service = same price, every time. Doesn’t matter who creates quote or what day it is. Customer trust builds when pricing is consistent. Your brand becomes known for fair, reliable pricing.

4

Update Prices Easily

Supplier raises prices? Update your price book, all future quotes use new pricing.Adjust margins by category. Run price increases across entire catalog. Maintain profitability as costs change.

5

Track Inventory

Know what’s in stock, what needs ordering. Inventory decreases automatically when used on jobs. Low-stock alerts prevent running out. Know your inventory value. Order smarter.

6

Analyze Profitability

See which services make money, which don’t. Report shows items sold, revenue per item, profit margins. Adjust pricing on low-margin items. Focus marketing on high-profit services. Data-driven decisions.

Powerful Price Book Features

  • Service Items & Parts
    Create two types of items: Services (labor-based) and Parts (physical products).Services like “AC Repair” priced by time/complexity. Parts like “Air Filter” priced by unit. Mix both on quotes. Complete flexibility for any business model.
  • Tiered Pricing
    Set different prices for different customer types. Residential, commercial, preferred customer, wholesale — each gets appropriate pricing. Switch pricing tier when creating quote. Perfect for businesses with varied customer segments.
  • Cost Tracking & Margin Calculation
    Enter your cost, set desired markup percentage, system calculates sell price.Want 40% margin? Enter cost, system does math. See profit margin on every item. Ensure you’re actually making money on every sale.
  • Categories & Organization
    Organize items into categories: HVAC, Plumbing, Electrical, etc. Subcategories too. Find items quickly when creating quotes. Clean organization scales as your catalog grows to hundreds of items.
  • Custom Fields & Attributes
    Add custom fields for your needs: SKU, manufacturer, model, warranty, supplier.Track whatever information matters to your business. Filter and search by any field. Total flexibility for unique requirements.
  • Inventory Management
    Track stock levels for parts. Current quantity, reorder point, supplier info. Low-stock alerts email you when time to reorder. Quantity updates automatically when used on jobs. Never run out of critical parts.
  • Package/Bundle Pricing
    Create service packages: “Basic Tune-Up” includes 5 specific tasks. Set package price (often less than individual items). Add package to quote with one click. Great for maintenance plans and popular service bundles.
  • Quick Search & Favorites
    Type to search: “water heat” finds “Water Heater Installation.” Star frequently-used items as favorites. Your most common items appear at top. Speed-optimized for fast quote creation.
  • Bulk Import & Export
    Upload existing price list via Excel/CSV. Migrate from old system in minutes, not days. Export price book for backup or analysis. Bulk edit prices in spreadsheet, re-import. Works with catalogs of any size.
  • Historical Price Tracking
    System tracks price changes over time. See price history for any item. Know when and why prices changed. Quote from specific date uses pricing from that period. Complete audit trail for accounting.

Real-World Business Impact

💰 Case Study: Plumbing Company Discovers They Were Undercharging

Before Price Book: Owner guessed prices based on “feel.” Thought he was charging enough. Company revenue plateaued at $380K/year with thin margins.

After Building Price Book: Sat down to properly calculate costs + overhead + desired profit. Discovered he was undercharging by average of 18%. Raised prices gradually using new standardized pricing. Result: Revenue increased to $465K within 8 months — $85K more revenue with same number of jobs. Money was always available, just wasn’t charging for it properly.

⚡ Case Study: HVAC Company Speeds Up Quote Process 10x

Before Price Book: Calculating quotes took 15-25 minutes. Had to look up parts costs, calculate labor, do math, type it into Word doc. Slow and error-prone. Could only do 3-4 quotes per hour.

After RingJob Price Book: Quote creation down to 2-3 minutes. Select items, adjust quantities, click “Create Quote” — done. Can now create 20 quotes per hour. Same office staff processes 5x more quote requests. Faster quotes = more approved jobs = more revenue. Plus quotes look professional instead of thrown-together Word docs.

📦 Case Study: Electrical Contractor Stops Running Out of Parts

Before Inventory Tracking: Kept parts in warehouse with no system. Frequently ran out of common items. Emergency orders from local supplier cost 30% more than buying in bulk. Frustrating and expensive.

After RingJob Inventory: Entered all parts into system with reorder points. System tracks usage automatically. Get email when stock low — order before running out. Emergency orders dropped 90%. Saving $8,000/year in markup from emergency purchases.Plus techs waste less time driving back to warehouse or supply house mid-job.

Integrated Throughout RingJob

Price book connects to every part of your business workflow:

📋 Quote Creation

Select items from price book when building quotes. Prices, descriptions, item details all auto-populate. Professional quotes in seconds. Pricing always consistent and profitable.

💼 Job Management

Add price book items to jobs while work is in progress. Tech discovers additional work needed? Add items from phone. Proper pricing applied automatically. Never give away free work.

🧾 Invoicing

Job items flow to invoice automatically. Work performed already priced correctly. Convert quote to invoice in one click. Proper pricing from start to finish. Invoice accuracy guaranteed.

📊 Reporting

See which items sell most, which are most profitable. Revenue by item, by category. Profit margins calculated automatically. Make data-driven pricing and marketing decisions.

📱 Mobile Access

Techs access price book from phone. Look up pricing in field. Add correctly-priced items to jobs on-site. Create quotes from customer’s location. Full pricing power anywhere.

👥 Multi-User

Everyone uses same price book. Consistent pricing across all staff. Permission-based access — control who can edit pricing. One source of truth for entire company.

The Power of Standardized Pricing

10-15%
Average revenue increase with proper pricing
90%
Faster quote creation time
Zero
Pricing inconsistency issues
30%
Savings on inventory costs

Stop Guessing. Start Pricing Professionally.

Build your complete price book today. Ensure every job is priced consistently and profitably.

No credit card required • 30-day free trial • Import existing pricing free