INVOICING & PAYMENTS

Get Paid Faster:
Invoice & Accept Payment in Seconds

Stop waiting 30-60 days for payment. Create beautiful invoices instantly from completed jobs. Accept credit cards on-site or online. Get paid same-day. RingJob customers get paid 3x faster than industry average. Your cash flow problem solved.

The Cash Flow Crisis: Waiting to Get Paid

Most field service companies suffer from terrible cash flow — not because they’re unprofitable, but because they’re slow to invoice and can’t accept convenient payments.

❌ The Slow Payment Death Spiral:

  • • Delayed invoicing: Tech completes job Tuesday, invoice sent the following Monday
  • • Snail mail: Invoice arrives 3-5 days later, sits on customer’s desk
  • • Check payment: Customer writes check (if they remember), mails it back
  • • Check processing: Arrives in your mailbox, you deposit it, bank clears it
  • • Result: You did work on Tuesday, got paid 3-6 weeks later
Industry average time-to-payment:

32 days
That’s over a month of your money locked up while you still have payroll, rent, and bills to pay.

💸 What Slow Payment Costs You:

  • • Cash flow problems: Can’t pay suppliers or payroll on time
  • • Growth limited: Can’t take on more work because cash tied up
  • • Unpaid invoices: 15-20% of invoices take 60+ days or never get paid
  • • Collection costs: Time spent chasing payments instead of making money
  • • Credit card fees from customers: Lost opportunity when you can’t accept cards
  • • Professional image: Handwritten invoices or generic templates look unprofessional
A $500K/year company with 32-day payment cycle:

Has $44,000 permanently tied up in outstanding invoices. That’s money you earned but can’t use. Reduce payment time to 10 days? Free up $27,000 in working capital immediately.

✅ RingJob’s Solution: Instant Invoicing + Instant Payment

Invoice customers in 30 seconds from completed job. One click converts job to professional invoice. Email or text it immediately. Customer clicks “Pay Now” button, pays by credit card instantly.Money in your account in 1-2 business days instead of 30-60 days. Or tech accepts payment on-site using phone — customer pays before tech even leaves. Get paid faster = better cash flow = grow your business.

How RingJob Invoicing & Payments Work

1

Job Completes

Tech finishes work, clicks “Complete Job” on phone. System asks “Create invoice now?”All work, parts, labor, photos already in system — no re-entering anything.

2

Instant Invoice Creation

One click. Professional PDF invoice generated in seconds. Your logo, branding, itemized work, totals, taxes calculated. Looks like you spent an hour on it. Took 30 seconds.

3

Email or Text to Customer

Invoice emails/texts to customer automatically. Includes “Pay Now” button right in email. Customer can pay immediately from phone. Or download PDF for their records.

4

Customer Pays Online

Customer clicks “Pay Now”, enters credit card, done. No QuickBooks login, no checks, no delay.Takes customer 60 seconds to pay. Payment logged automatically.

5

Or Tech Collects On-Site

Customer prefers to pay immediately? Tech runs credit card on their phone. Customer signs on phone screen. Receipt emails automatically. Professional and fast.

6

Money Hits Your Account

Funds deposit to your bank in 1-2 business days. Invoice created Tuesday, money in account Thursday. Compare that to 30-60 day check payment cycle. Massive cash flow improvement.

Powerful Invoicing & Payment Features

  • Professional Branded Invoices
    Upload your logo, set your colors. Invoices match your brand identity. Customizable templates. Add terms & conditions, payment instructions, notes. Looks like you hired a designer. Professional presentation builds trust and gets paid faster.
  • Automatic Tax Calculation
    Set tax rates once, system applies them automatically. Different rates for different services? Multiple tax jurisdictions? No problem. Taxes calculate correctly on every invoice. No manual math, no mistakes. Tax-ready reports for accountant.
  • Flexible Payment Methods
    Credit card, debit card, ACH/bank transfer, check, cash — track them all. Customers choose how they want to pay. Partial payments supported. Payment plans for large jobs. Maximum flexibility = faster payment.
  • Mobile Credit Card Processing
    Techs accept credit cards using their phone — no separate card reader needed. Customer enters card info or tech can use phone camera to scan card. Digital signature captured. Receipt emails instantly. Professional and convenient.
  • Online Payment Portal
    Customers click “Pay Now” in email, lands on secure payment page. Enter card, click submit, done. No account creation required. Mobile-optimized so customers can pay from phone. Remove every friction point between invoice and payment.
  • Automatic Payment Reminders
    System automatically sends payment reminders for overdue invoices. Friendly reminder after 7 days, firmer reminder after 14 days. Saves you from awkward collection calls. Many customers just forgot — reminder gets you paid immediately.
  • Recurring Invoices
    Maintenance contracts? Auto-generate monthly invoices. Set up once, system creates and sends invoice every month automatically. Customers can set up auto-pay. Predictable revenue, zero effort. Perfect for service agreements.
  • Deposits & Progress Billing
    Big job? Require deposit before starting. Send deposit invoice, customer pays 50% upfront. Progress billing for multi-day jobs. Final invoice for balance due. Protects your cash flow on large projects.
  • Invoice from Quotes
    Customer approved quote? Convert quote to invoice in one click. All items, pricing, terms carry over automatically. Add actual work performed if job scope changed. Fast and accurate.
  • Complete Payment History
    Every payment logged automatically with date, method, amount. See customer payment patterns. Who’s current? Who’s behind? Outstanding balances calculated in real-time. Complete financial transparency. Crystal-clear accounting.

Real-World Cash Flow Impact

📊 Case Study: HVAC Company ($600K Annual Revenue)

Before RingJob: Average time from job completion to payment: 28 days. Cash constantly tight. Had to use business line of credit to cover payroll in slow months. Paid $2,800/year in credit line interest.

After RingJob: Techs invoice on-site, 60% of customers pay same-day by card. Average payment time reduced to 9 days. Result: $31,000 in working capital freed up. Eliminated need for credit line. Saved $2,800/year in interest. Cash flow stress gone.

💳 Case Study: Plumbing Company (4 Techs)

Before RingJob: Couldn’t accept credit cards. Only cash or check. Lost jobs to competitors who accepted cards. Customers annoyed by payment inconvenience.

After RingJob: Started accepting cards through RingJob.70% of customers now pay by card immediately after job. Average invoice amount increased 12% (customers more willing to approve additional work when they can pay conveniently). Payment time dropped from 25 days to 6 days. Annual revenue increased $42,000 from improved convenience and faster payment collection.

⚡ Case Study: Electrical Contractor (Solo Operation)

Before RingJob: Created invoices in Word, emailed as attachment. Looked unprofessional. Customers had to mail checks. 40% of invoices took 45+ days to collect. Spent 5 hours/month chasing payments.

After RingJob: Professional branded invoices with “Pay Now” buttons. 85% of customers pay within 7 days. Payment collection time reduced from 5 hours to 30 minutes per month — that’s 4.5 hours he can bill out. 4.5 hours × $125/hour × 12 months = $6,750 extra revenue just from time saved. Plus better cash flow = peace of mind.

Why Fast Invoicing & Payments Matter

3x
Faster payment with online options
68%
Of customers prefer to pay by card
9 days
Average payment time with RingJob
92%
Collection rate on invoices

Fair, Transparent Payment Processing

RingJob partners with leading payment processors to offer competitive rates:

💳 Credit/Debit Cards

2.9% + $0.30 per transaction
Industry-standard rates, no hidden fees

🏦 ACH/Bank Transfer

1% (capped at $10)
Perfect for large invoices

💡 Pro Tip: Pass processing fees to customers (perfectly legal). Add 3% “card processing fee” line item to invoice. Your profit margins stay intact while offering customer convenience.

Integrated with Everything

Invoicing and payments aren’t standalone — they connect to your entire operation:

💼 Job Management

One-click invoice creation from completed jobs. All job details automatically populate invoice. Work, parts, labor, photos — everything carries over. Invoice links back to job permanently.

👥 Customer Records

All invoices and payments logged to customer automatically. See complete financial history. Outstanding balances calculated in real-time. Lifetime value always up-to-date.

📊 Financial Reports

Revenue reports, outstanding receivables, payment trends — all automatic. Export to QuickBooks or accountant. Tax time? All transaction data organized and ready. No scrambling.

📱 Mobile App

Techs create invoices and accept payments from phone. No need to return to office. Customer signs on phone screen. Receipt emails automatically. Complete mobile invoicing freedom.

Stop Waiting to Get Paid

Professional invoicing + instant payment processing = healthy cash flow. Get paid in days, not weeks.

No credit card required • 30-day free trial • Accept payments immediately